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Office Administrative Assistant – Louisville

Office Administrative Assistant

Our mission is to “Surround ourselves with good people.” Are you ready to join a Company of Champions?

Grade A Auto Parts of Louisville, KY is immediately hiring for this position of Office Administrative Assistant.


Job Responsibilities include:

Assisting customers in person and incoming calls

Issuing purchase orders

Assisting employees with company uniforms and working with the vendor on change needs

Creating monthly employee newsletter

Coordination of deliveries from vendors and other company location couriers

Documentation of equipment maintenance needs & mileage logs

Daily attendance roster for sales & administrative office staff

Coordination on 2-way radio needs for employees, communications with vendor

Processing payments for COD product deliveries

Assisting with Accounts Receivable payment processing

Assisting with cash receipt needs for cashiers and couriers

Periodic filing, alphabetical sorting and paper filing

Printing and laminating items as needed by Management

Intercompany communications for social media reviews

Human Resource duties including onboarding, open enrollment, benefits, safety, engagement

  • Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate recordkeeping and proper deductions.
  • Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
  • New hire requests processed
  • New employee background checks
  • Reconciles benefits statements
  • Conducts audits of payroll, benefits or other HR programs and recommends corrective action
  • Assists with processing of resignations and terminations
  • Assists with the preparation of the performance review process
  • Assists with recruitment and interview process. Tracks status of candidates in and responds with follow-up letters at the end of the recruiting process
  • Schedules meetings and interviews as requested
  • Makes photocopies; mails, scans and emails documents; and performs other clerical functions
  • Files documents in appropriate employee files
  • Assists with works compensation and OSHA requirements
  • Prepares new-employee files
  • Processes incoming & outgoing mail
  • Performs other related duties as assigned

Cross training as backup for other administrative staff members as needed.



Qualifications/Skills Needed:

Attention to detail & fast learner

Work quickly and efficiently during rush periods

Be consistent and prepared

Take ownership of duties, and be counted on to do job accurately

Be very dependable

Good communication skills

Must be able to read and write

Must have strong computer skills (ability to learn software)

Prior Human Resource experience a plus

Construction or blue collar experience a plus

Bilingual is a plus


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